Chapter Board of Directors
The Chapter Board of Directors is the official governing body of the Chapter. Working together they establish policy, govern chapter affairs and direct chapter plans.
The Board of Directors usually consists of a combination of the following: The President, Vice-President(s), Secretary, Treasurer, committee chairs and the immediate Past-President.
Participation at board meetings is absolutely necessary. That is where you are most needed in order to fulfill your responsibilities.
Board of Director’s Position Description
- Attend all Board meetings.
- Promote the goals of ASCCA.
- Prepare and approve a fiscal budget.
- Establish chapter policy.
- Appoint committee chairs, a Chapter Representative and an alternate Chapter Representative.
- Assume responsibilities common to all officers and committee chairs.
The Effective Board Member
Your attendance at board meetings is absolutely necessary. You, along with other board members, direct the affairs of your chapter. The chapter board meets on a regular basis and should be notified by the chapter Secretary at least 7 days in advance of a board meeting and sent a board agenda. If a board member is unable to attend, the Chapter Secretary should be notified, stating the reason for the absence.
At the board meeting, you will be called on to report about recent activities assigned to you. You will also be called upon to assist in setting chapter policies and directing the affairs of your chapter through your discussion and vote.
As a board member, you may be asked to be the chair of a committee. Committees meet during the year to work on various projects and report plans to the board for approval.
Your presence may be needed at state ASCCA functions. Being a board member includes attendance at the Annual Meeting, quarterly team weekends and other leadership conferences, regional meetings and/or other scheduled functions.
Plan ahead and always encourage others from your chapter who possess leadership qualities to attend. Upon your return from these meetings, make certain to give an informative, complete and accurate report to other members. Maintain your objectivity and report the facts. Try not to color your reports with your personal opinions.
Each chapter board member should have a folder with information about their Board. This folder, which should be inserted in your Chapter Manual, consists of:
- A current list of the chapter board members with addresses and telephone numbers.
- A list of chapter goals and special projects planned during your board year.
- A calendar of events for the board year consisting of board meetings, monthly meetings, and special events.
- A list of committee chairs and committee members.
