The Chapter Secretary
The Secretary maintains the official records and history of the chapter and passes them on to the next Secretary.
Many chapters divide the duties between the Secretary and the paid Chapter Administrator.
Secretary’s Position Description
- Keep current on ASCCA state activities that concern the chapter.
- Take minutes at each chapter meeting.
- Assist the President and Vice-President in organizing and planning meeting agendas.
- Send the minutes of the previous meeting along with the agenda to the board members at least one week before the next meeting.
- Send in membership changes to ASCCA Headquarters.
The Board Book
Records and historical information maintained in the chapter's official "Board Book" should include:
- Minutes of chapter meetings
- Chapter budget and treasurer reports
- Chapter bylaws and policy
- Reports/correspondence sent to ASCCA Headquarters
- An up-to-date directory of chapter members
- A roster of board members, committee chairs and chapter members represented on the state board
